Individual Class Completion Overview
As an administrator, you can update an individual learner's class enrollment to reflect successful completion of a classroom training session.
The process consists of two main stages.
1Stage 1: Locate the Learner
Find the correct Class Record, open the Class Roster, and select the learner whose training status needs to be updated.
2Stage 2: Record the Completion
Enter the date the learner attended the session, set the enrollment status to Completed Satisfactorily, and save the record.
Important: Verify Attendance Before Recording Completion Only mark a learner as Completed Satisfactorily after confirming that they attended and successfully completed the classroom training session.
Before You BeginEnsure that you have identified the correct course, scheduled class session, and learner.
You should also have the actual date the learner attended the class available.
Stage 1: Locate the Learner
1
Open Class Administration
From the main KMx administration menu, select the Courses button on the left navigation panel.
Under the Classes dropdown, select Review a Class Record and click Next.
2
Select the Course and Class Session
Locate the desired Course Title and select the specific Class instance the learner attended.
Click Next to continue.
Tip:If there are multiple sessions of the same course, verify the class date and location before continuing.
3
Open the Class Roster
On the Class Record, locate and select Class Roster.
The roster allows you to view and manage learners currently enrolled in the selected class.
4
Select the Learner
From the list of currently enrolled learners, select the individual whose class completion you want to record.
Click Next to open the learner's class enrollment record.
Verify the LearnerConfirm that you have selected the correct individual before modifying their completion status.
Stage 2: Record the Class Completion
Required: Update the Enrollment Status Locating the learner does not complete the process. You must update the enrollment record with the appropriate Status Date and completion status.
5
Set the Status Date and Completion Status
On the learner's class enrollment record, update the following fields:
- Status Date: Enter the date the learner attended the classroom training session.
- Status: From the dropdown menu, select Completed Satisfactorily.
Important: Use the Actual Attendance Date The Status Date should reflect the date the learner attended the classroom training session.
If you are recording completion after the session has taken place, use the applicable attendance date rather than automatically using today's date.
Once the Status Date and Status have been reviewed, click Done to save the completion.
Verifying the Completion
Recommended: Verify the Updated RecordAfter saving the learner's enrollment record, return to the class roster or the learner's enrollment details.
Confirm that the enrollment status is displayed as Completed Satisfactorily and that the Status Date is correct.
Class Completion RecordedOnce the Status Date and Completed Satisfactorily status have been saved and verified, the learner's individual class completion has been recorded.
Repeat this procedure for other learners who require individual completion updates.