OverviewA course record is populated with one or more content records.
A basic online course can consist of two content records:
- Content Module: The instructional material learners will complete.
- Test or Acknowledgement: An assessment or acknowledgement used to measure or confirm completion.
This guide explains how to create the course, insert its content, configure assessment settings, and test the learner experience.
Part 1: Creating the Course Record
1
Insert a New Course Record
From the main administration menu, select Courses.
Choose Insert a Course Record to begin creating your course.
2
Configure the Course Details
Complete the course information and configuration settings.
- K/S Table: Select the K/S Table where the course will be stored.
- Course Title: Enter the title of your course.
- Description: Enter a description of the course. This information will be visible to learners in the catalog.
- Available in Catalog: Set this option to Yes.
- Passing Grade: Set the minimum passing grade for the course.
- Catalog Assignment: You can assign the course to a catalog by selecting the catalog assignment option and clicking Add. Skip this step if you do not want to assign a catalog yet.
- Have Course Autocomplete: Set this option to Yes for online courses.
Recommended Setting:For online courses, set Have Course Autocomplete to Yes so the system can automatically process course completion according to the configured completion requirements.
3
Configure Additional Course Options
Complete the remaining course settings.
- Allow Learners to Delete Enrollment: Select Yes or No depending on whether learners should be permitted to delete their enrollment.
- Allow Duplicate Enrollment: Select Yes if learners may need to take the course multiple times. For example, annual training requirements would typically use Yes.
- Display Course Title Page: Set this option to No.
Scroll to the bottom of the page and click Done to save the course record.
Part 2: Adding Content to the Course
Populating Your Course RecordThe following steps demonstrate how to create a sample course containing one instructional content module and one test content record.
4
Open the Course Outline
From the Courses tab, select Review a Course Outline.
Select the K/S Table that contains your course record, then select the course from the dropdown menu.
5
Insert the Content Module
Your newly created course will appear in the course outline.
If the content record already exists, click Insert Content to add it to the course.
If the content record has not yet been created, select the appropriate content type from the available options and follow the steps to create it.
6
Select the Content Record
Select the K/S Table containing the content record.
Choose the content record you want to add, then click Return.
7
Expand the Course Outline
If the content record does not immediately appear beneath the course title, click the folder icon to expand the course outline.
The inserted content record should now appear beneath the course record.
Part 3: Adding the Test or Acknowledgement
Assessment ConfigurationIn this example, the first content record is an instructional module without an embedded test.
The second content record is a separate test called Acknowledgement.
Because the instructional module does not contain a test, no assessment weighting or passing grade needs to be configured on that module.
8
Insert the Test Content Record
Add the test using the same process followed when inserting the instructional module.
From the course outline, click Insert Content.
Tip:We recommend using the Excel upload feature when creating assessments.
9
Select the Test and Set Its Weighting
Choose the K/S Table containing the test content record.
Select the test and set its weighting to 100.
Click Return to continue.
10
Open the Test Settings
Once the test has been added, click its title in the course outline to edit its configuration.
In this example, the test is named Acknowledgement.
11
Configure Assessment Weighting
Use the available sliders to ensure the Course Content Weight is set correctly.
Example Weighting:- One test: Set its weight to 100%.
- Two equally weighted tests: Set each weight to 50%.
For courses with multiple assessments, configure the weighting according to the intended grading structure.
12
Configure Content Completion Requirements
If learners must complete the instructional module before attempting the test, set the corresponding requirement to Yes.
Once the required settings have been configured, click Return at the bottom of the screen.
Part 4: Saving and Testing the Course
13
Preview the Course
From the course outline, select Preview Course to save your changes and preview the course.
14
Test the Learner Experience
IMPORTANT: Final Testing RequiredBefore making the course available to learners, always assign yourself the course and complete a full test run from the learner perspective.
Verify the following:
- The course launches correctly.
- All instructional content loads and displays properly.
- The assessment or acknowledgement can be completed successfully.
- Content prerequisites work as expected, if enabled.
- Assessment weighting and passing requirements work correctly.
- The course records completion when all requirements are met.
- The course moves from Current Enrollments to Completed Training.
Course Configuration CompleteYour course record now contains its instructional content and assessment.
Once you have successfully tested the course from the learner perspective and verified that completion is recorded correctly, the course is ready for the appropriate learner enrollment process.